Incoming shipments and quality checks (waste handler)

INCOMING SHIPMENTS can have three statuses:

• SENT BY MANUFACTURER – the shipment is on its way and waiting for confirmation upon arrival. If the shipment has arrived, it needs to be clicked, and from the opened page, START QUALITY CHECK or SKIP QUALITY CHECK, PUT ALL TO INVENTORY needs to be selected. Quality check is explained further below.

  

• IN QUALITY CHECK – upon arrival, START QUALITY CHECK was chosen, but the check has not been completed yet. Some of the received waste might already be sorted and added to the inventory, while some may still need checking.

  The ongoing report will also become visible to the facility that the shipment came from.

• COMPLETED – START QUALITY CHECK was selected upon arrival, and the check has been completed or SKIP QUALITY CHECK, PUT ALL TO INVENTORY was opted, and materials were added to inventory without checking.

QUALITY REPORTS

If START QUALITY CHECK is selected, a QUALITY REPORT button is created for the corresponding shipment on the INCOMING SHIPMENTS page.

You can open the quality report either by clicking this button directly or by opening the shipment and using the button at the bottom of the shipment page.

• To fill out the report, it needs to be done material by material. There’s a small edit icon to the right of the page. Each material has its own.

Did you receive what was promised in the shipment?

When reviewing a category, the key question to keep in mind is: Are you satisfied with what was sent?

The next steps depend on how sorting is usually handled at your facility. In this example, we’ll walk through a two-tier quality check: first, the weight and general characteristics of the waste are reviewed for price negotiation, followed by a more detailed sorting process.

• If the answer is “Yes, I’m happy with what I received,” you can use the ORIGINAL MATERIAL (UNSORTED) button.

  This will automatically search your inventory and add the received waste either to an existing matching category or create a new one if needed. Later on, you'll be able to continue a more detailed sorting in the inventory.

• If the answer is "No, this is something else than what was promised in the shipment", you can use either EXISTING/INTERNAL MATERIAL or the NEW MATERIAL buttons.

  For example, the shipment was supposed to contain white material, but black material was received.

  • EXISTING/INTERNAL MATERIAL - Use the search to check whether a matching material category already exists in your inventory. If found, add the received waste to that category.
  • NEW MATERIAL - If no matching category exists, create a new material category in your inventory.
• In all cases, please make sure to use the 'unsorted' options and checkmarks.

• After selecting a material, add the volume that was actually found in the shipment, and click SAVE.
• We have shortcuts for GARBAGE, PLASTIC and PAPER.

Generally, the volume of the sorted material should be the same as received from the shipment, but there could be differences.

• In cases where you received less
  • Click on the little pen icon next to the amount.
  • Write down the actual material amount in the AMOUNT TO SHIP (KG) box.

• In case you received more
  • Go to the main quality report page, where all categories are visible.
  • Find the ADD EXTRA INCOMING MATERIALS button at the bottom
  • This allows you to register any additional material that exceeds the total weight of the original shipment.

Once all categories have been sorted, the report can be submitted.

Go to the overall report page and find the SUBMIT REPORT button at the bottom of the page.

Submitting the report will change the shipment status to COMPLETED and automatically add all materials to your inventory.