Incoming shipments and quality checks (waste handler)

INCOMING SHIPMENTS can have three statuses:

• SENT BY MANUFACTURER – the shipment is on its way and waiting for confirmation upon arrival. If the shipment has arrived, it needs to be clicked and from the opened page START QUALITY CHECK or SKIP QUALITY CHECK, PUT ALL TO INVENTORY needs to be selected. Quality check is explained further below.

  

• IN QUALITY CHECK – upon arrival, START QUALITY CHECK was chosen but the check has not been completed yet. Some of the received waste might already be sorted and added to the inventory while some may still need checking. To finalize the report, all materials must be sorted and SUBMIT REPORT needs to be clicked. Then the status of the shipment will change to confirmed. How to handle quality checks is explained below.

  The ongoing report will also become visible to the facility that the shipment came from.

• COMPLETED – START QUALITY CHECK was selected upon arrival and the check has been completed or SKIP QUALITY CHECK, PUT ALL TO INVENTORY was opted instead.

QUALITY REPORTS

If START QUALITY CHECK is selected, it creates a quality report button to the corresponding shipment in the incoming shipments page. You can access the report by clicking on it.

• To fill out the report it needs to be done material by material. There’s a small edit icon to the right of the page. Each material has it's own.

• In the inspection modal, OUTGOING MATERIAL CATEGORY has to be chosen based on your sorting results. Did you receive what was promised in the shipment?

• If there is material that already exists in your inventory, it can be chosen from the outgoing material dropdown menu.

  Just start typing in the box (category code, material type, composition, color) to make searching easier.

  This will add materials to an existing category in your inventory. Please pay attention when adding branded categories. If a material in an incoming shipment has a brand specified, choose a branded category (if it exists) or create a new one (creating new categories is explained below).

• If new materials, not yet in your inventory, were found during the sorting process a new category can be added from the very bottom of the outgoing material dropdown or instead click the + ORIGINAL MATERIAL button.  

  This will always create a new category, even if the same material already exists in your inventory, it will create a duplicate.

• If for some reason quality assurance is not needed for a category + ORIGINAL MATERIAL NO QA can be clicked. Or as described above, if a category already exists, a material with a NO QA tag can be chosen in the outgoing material category dropdown.

• If a material has a brand name specified, you'll see additional buttons in the modal:

  + ORIGINAL MATERIAL (brand name)

  + ORIGINAL MATERIAL (NO QA) (brand name).

  These will create new branded categories in the inventory and please use them as described above. 

• After selecting a material, add the volume that was actually found in the shipment, click save.

  After saving, sorted materials can be added one-by-one to your inventory, before the whole quality report is finished, by clicking ADD TO INVENTORY. This is not mandatory.

  All materials will be added automatically to your inventory by the system when everything is sorted and the report gets submitted.

• Same with garbage, paper waste and plastic waste. If there was some of it found, click on a corresponding button or find the correct category from the dropdown. Insert the volume.

• Generally, the volume of the sorted material should be the same as received from the shipment but our system also allows for a 2% error margin on the weight of the incoming shipment. This difference could be caused due to humidity etc. Handling this issue is explained below.

  If there is a bigger difference in volumes please contact our support at support@reverseresources.net.

  • First, please add material(s) to the outgoing material category with volumes from sorting as described in paragraphs above.
  • If the volume(s) of the material(s) added are less than the volume of the shipment it can be modified at the top of the modal.
    • Click on the little pen icon next to the amount.
    • Write down the actual material amount in the AMOUNT TO SHIP (KG) box. Remember, the difference from the whole shipment, all categories together, can't be more than 2%. Click UPDATE ITEM.

• If all categories are sorted, the report can be submitted. To do that, please close the modal that is used to sort a single category, you'll then see the overall view of the quality inspection. At the bottom of the page there is a SUBMIT REPORT button. Clicking on that will change the shipment status to confirmed.